Constitution and Bylaws of the North Carolina Gourd Society, Inc.

(Adopted October 20, 1938, Revised February 1, 1941, November 1996, September 1997, and June 10, 2000)

 

Constitution

 

Article I Name and Object

 

Section 1.         The name of the organization shall be "North Carolina Gourd Society, Inc."

Section 2.         The object of this organization shall be to advance the culture of gourds.

Article II Membership and Dues

 

Section 1.         Any person interested in the purpose of the club shall be admitted to membership by application.

Section 2.         The membership fee shall be $10 payable at the time of application for membership and thereafter in September.

Article II Membership and Dues

 

Section 1.         The officers shall be the President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer.

Section 2.         The officers of the club shall be elected for a two-year term of office.  Elections will take place at the winter meeting in uneven years, e.g. 1997.

Section 3.         There shall be an executive committee made up of the officers of the club and the chairmen of all standing committees.

Section 4.         There shall be a Board of Directors made up of five members, two shall be elected in uneven years and three elected in even years.

Article III Meetings

 

Section 1.         Meetings shall be held four times a year: at the Festival and in winter, spring, and summer.  A notice of meeting time and place and major agenda items shall be mailed to all members before each meeting.

Section 2.         Special meetings may be called by the president, or at the request of five members, all members to be notified in advance of the proposed meeting and its object.

Article IV Amendments

 

The Constitution may be amended by a two-thirds vote of those present at any regular meeting, all members having been notified in advance of the proposed amendment.

Bylaws

 

Article I Duties of Officers and Executive Committee

 

Section 1.         The president shall preside at all meetings of the club and at all meetings of the executive committee and shall be ex-officio member of all committees.  The president shall appoint committee chairmen to assist and direct activities of the group.  The incoming president must have served at least one year on the executive committee.

Section 2.         In the absence of the president, the vice president shall perform all duties of the office.

Section 3.         The recording secretary shall see that the records of club meetings are maintained.

Section 4.         The corresponding secretary will maintain the mailing list database, supply address labels for the newsletter, stamp and mail the newsletter, and handle additional mailings as needed.  The corresponding secretary will be a member of the publicity committee and supply the roster to the American Gourd Society as required.

Section 5.         The treasurer shall hold and account for all monies of the Alpha Chapter and pay bills in a timely fashion.

Section 6.         All interests of the club shall be under the supervision of the executive committee to whom all business shall be referred for consideration before presentation to the club.

Section 7.         Officers elected at the winter meeting shall take office at the spring meeting.  Outgoing officers shall, within two weeks, deliver to their successors in office all records and other materials belonging to the office.

Section 8.         The Board of Directors will be responsible for developing and recommending long-range goals.

Article II Nominations

The nominating committee, consisting of three members, one of whom shall be a member of the executive committee, shall be appointed by the president at least one month before the winter meeting.  This committee shall present to the club at the winter meeting a list of candidates.  No one shall be nominated whose consent to serve has not been previously obtained.  Further nominations may be made from the floor.

Article III Definition of Quorum

A quorum shall consist of five members in good standing.

Article IV Amendments

The Bylaws may be amended in the same manner as the Constitution (See Constitution, Article V.)